How to Begin Writing a Local History

For many people, the prospect of writing a local history seems overwhelming, but it does not have to be. What follows are the keys to successfully completing a local history.

Manage the Project—Do Not Let it Manage You
While it may be tempting to think, “I’ll write this one book, and tell everything I know, and that will be it for me.” It may actually be easier to write smaller, more focused books of 100-150 pages rather than a 1,000 page comprehensive history of the area.

It is much easier to gather information, documentation, artifacts and photographs about a small portion of your local community, such as a school or a business, rather than trying to start at the beginning with the settlement of the area, and continue until the present day.

You do not even have to entire history of a school, for example. You could split up information on a school with a 100 year history into two or more books. With modern printing technology, as long as you have 24 pages, you can create a softbound book. And, as easy and cost-efficient as print-on-demand technology is, you can update your book quite easily when there is new information to impart. In other words, you could update your history of the school every few years as new graduating classes leave the school.

Take Stock of Where You Are and Where You Want to Go
The best way to guard against an overly ambitious project, is to stop and figure out what you already have on hand, and what additional research you may need. I call this process a research review. When you review what you already have, it is easier to see which part of your research is closest to complete, and what will require more time to fill in any holes.

Taking stock is another way to begin organizing what you have into the logical parts of a book. Books are typically written in chapters, and sometimes organized further by sections. To write a book about farming in your area, for example, information regarding crops, equipment or techniques could each fill a section with individual chapters devoted to what methods were used at different times.

Taking stock may give you ideas for whether you’ll organize by geography (who was doing what where), by timeline (who was doing what when), or whether you will focus on an interesting individual(s) (like a biography).

Create “Bite-Sized” Pieces in Your Task List
Once you figure out what you have and what you still need, organize your tasks so that you can make the most efficient use of your research time, but also so that you do not have any overwhelming tasks (e.g. “I’ll go to County Archive, dig up every piece of information available about the county and then I’ll write the book.”).

Do what you can in the time you allot yourself each day or each week. Even if you only check one or two things off your list every week, you will keep your project moving forward, and the effort will add up over time.

This goes for dealing with images as well. You may have a good collection of images about your subject, or you may need to locate others in the community who do. Asking individuals to look through their personal collections for images may take time, or you may need to search the catalogs of the local libraries and archives for images. When you locate an individual or organization (local historical society, for example) with the images you want, you will need to get permission to use the images in your book.

At some point you must sort through your images, identify them, label them (please) and scan or re-photograph them so that you have a digital version to use in the book. If you organize, identify and label first, it will be much easier to choose which photographs should be included in the book, and which ones should not.

Once you start digitizing, if you scan or re-photograph a few at a time every few days, the task will not seem as overwhelming as trying to scan a trunk full of photographs all at once. As you digitize, organize the images by folder and file name so that it will be easy to locate individual images when you are ready to include them in your final layout. I like to organize my file folders by subject and by decade (e.g. Highland School 1940s, Highland School 1950s, etc.). I also try to name files so that I can tell from the file name who or what is in the picture (e.g. Highland_School_under_construction_x1931.jpg).

Do Not Try to Format While You Write
Trying to format while you write is often a useless time-waster. Get the words down the way you want them before you attempt to format the manuscript into a book. This is one of the most commonly expressed frustrations about writing a book-length manuscript. Too many authors get caught up in how it will look “as a book” and lose focus on what is most important—finishing the writing.

Right Tool for the Right Job
Most book projects benefit from different tools for different parts of the process. For example, I prefer to use an organizing tool such as Scrivner or Evernote while I’m gathering little bits and pieces of information because these tools allow me to organize and re-organize easily.

Once I move into the writing phase, I use either Scrivener or a word processor such as Word to get the words down without any regard to the formatting. There is no sense in spending a lot of time formatting before giving the manuscript a thorough edit, because you may move a few things around after editing.
Once the words are in place, I edit using the features of my word processor such as spell check and grammar check, and I may send the manuscript through another check using grammar tools such Grammarly or Hemingway.

If someone else is looking over the manuscript, we will use the “track changes” feature of the word processing software to see the changes as they are made. Once the final changes are made, we can turn off that feature so that the manuscript is clean and easy to read.

Once the manuscript is in its final form, I use InDesign, a page layout program to format the text. Page layout programs have a few advantages over word processors for formatting a book-length manuscript. Your word processor may have many of the same “advanced” features, although you may have to spend some time learning to use these features. Using the typesetting features, you can format the entire book at once avoiding any possibility of mis-matching styles across chapters.

I prefer to wait to add images until the manuscript is formatted. Images will look their best when scanned and cropped to fit the page layout at 300 ppi (pixels per inch) at full size. In other words, if you wish to display a photograph at 4” x 6” on the page, you will need an image that is 1200 pixels wide (4” x 300 pixels) by 1800 pixels tall (6” x 300 pixels). If you stretch images to fit the space, that will diminish the resolution of the image. While the image may look good on screen, it may be disappointing when printed in your book.

Ask for Help if You Need It
At every point along the way in the publishing process, there are people available to help you. Ask local residents for any remaining details or clues to help you finish the research. Reach out to other local researchers through the local historical societies or writers groups. Use social media. Create public posts on places where other people researching the area may see that you are writing a book and want to contribute. Ask volunteers to help you fill holes or take photographs in a location you cannot visit.

If necessary, hire a professional to help finish the research, edit the manuscript, take photographs, lay out and typeset the book, design a spectacular cover, or put all of the pieces and parts together for you. If you are close to the finish line, and cannot complete the book yourself, ask for help.

Reward Yourself Along the Way
A book project can be big and time consuming, but oh so fabulous when completed. When you finish your research review, do something nice for yourself. When you knock off the most daunting task on your to-do list, celebrate. Determine a few significant milestones in your book project and set out a reward that will keep you working hard toward the next goal.

The most important reward when writing a local history is hard to measure while you’re writing—it’s the lasting legacy you will leave for next generation of local people, and the honor you are giving your community by remembering the people who created it.

Dina C. Carson is the author of Publish a Local History: A Step-by-Step Guide from Finding the Right Project to Finished Book, available from, (for Kindle) or other fine bookstores.

© 2016 Dina C Carson
Contact information:
Iron Gate Publishing, email,; Books for Genealogists and Local Historians
Boulder Pioneers Project,,